MicrosoftOffice 365
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Are there any recommendations when sharing files externally using OneDrive?
Any security recommendations when sharing files externally using OneDrive?
MicrosoftOffice 365
Answers
Recommendations for Sharing Files Externally Using OneDrive
- Use Specific People Links: When sharing files, choose the “Specific people” option. This ensures that only the people you specify can access the file, and they will need to verify their identity with a one-time passcode.
- Set Expiration Dates:For added security, set an expiration date for the sharing link. This limits the time the file is accessible externally.
- Require Passwords:Protect your shared links with a password. This adds an extra layer of security, especially for sensitive documents.
- Limit Permissions: Decide whether the recipients can edit the file or only view it. For sensitive information, it might be best to allow view-only access.
- Block Downloads: If you don’t want external users to download the file, you can block downloads. This is useful for documents that should only be viewed online.
- Monitor Sharing Activity: Regularly review who has access to your files and manage permissions as needed. You can stop sharing or change permissions at any time.
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