Introducing Workspace Intelligence, with admin controls

April 22, 2026

Introducing Workspace Intelligence, with admin controls
Today, we announced Workspace Intelligence, an underlying AI system that provides Gemini with a real-time understanding of your work across Google Workspace. With Workspace Intelligence, all of your generative AI tasks within Workspace will be grounded in your Workspace data across Gmail, Chat, Calendar, and Drive (including Docs, Sheets, and Slides), eliminating the need for users to manually provide context to Gemini on every query.

As an administrator, you can control which data sources Workspace Intelligence can use for your organization via new settings in the Admin console.

Impact of disabling data sources
If you turn off Workspace Intelligence for a data source, generative AI features will not actively search for content from the disabled source. However, if a user adds a specific source to their prompt, that source will be used in Gemini's response. For example, if you turn off Drive as a source, users can still ask Gemini about specific files. Gemini will consult these specific files, but it won't actively search for other files. We recommend keeping access to all data sources ON to ensure optimal performance of AI features across Workspace.

Strong privacy protections

These changes align to our existing data handling practices and privacy commitments. AI features respect user-level content access, ensuring that responses are grounded only in content that a user already has permission to view. Your data is never used to train generative AI models or for advertising purposes.

Getting started

• Admins: Workspace Intelligence is ON by default; admins can disable access to certain data sources at the domain, OU, or group level. Visit the Help Center to learn more about controlling Workspace Intelligence for generative AI features.
• End users: There is no end user setting for this feature.

Rollout pace

• Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on April 22, 2026

Availability

• Business: Business Starter, Standard, and Plus
• Enterprise: Enterprise Starter, Standard, and Plus
• Education: Education Plus
• Other Editions: Frontline Plus, Enterprise Essentials, and Enterprise Essentials Plus; Nonprofits
• AI Add-ons: AI Expanded Access; AI Ultra Access; Google AI Pro for Education
• Other Add-Ons: Teaching and Learning